H999--Fuel Tank Inspections & Maint/Diesel Fuel Testing and Polishing Service

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY The intent of this Sources Sought Announcement is to assist in our decision-making process for services procurement. This is not a solicitation, nor request for quotes or proposals. Through the receipt of responses, this will enable a more precise type of procurement process. The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach. Any inquiries are to be made in writing by email to the point of contact, Larry Facio, Contracting Officer. See below Response Method to this notice. Response shall be sent by email to larry.facio@va.gov by the due date and time of 10/12/2026 by 1:00 p.m. (Pacific Time). GENERAL INTENTION AND REQUIREMENTS General: Provide testing and polishing of diesel fuel inventories, and service inspection and testing of Government owned / Government operated fuel storage tank systems. The fuel storage tank system is comprised of underground and above ground fuel storage tanks, generator day tanks, and associated generator fuel supply piping system at VA Palo Alto Health Care System (VAPAHCS) facilities in Palo Alto, Menlo Park, and Livermore. The fuel storage and distribution systems provide diesel, gasoline, and ethanol fuel on a 24 hours per day, seven days per week, 365 days per year basis to facilities emergency power supply systems, and government vehicle fleet fuel stations. The Contractor shall provide management, supervision, labor, parts, material, tools, incidental engineering services, and transportation necessary to perform testing and filtration services in accordance with applicable California State EPA and CARB standards and regulations, and to perform inspections and testing of the Underground Storage Tanks (USTs) and Aboveground Storage Tanks (ASTs) in the VAPAHCS inventory and as required in this Performance Work Statement (PWS). Modifications to performance requires written consent of the Government s Contracting Officers Representative (COR) or COR designee. The Contractor, without additional expense to the Government, shall obtain all licenses, permits, and insurance required to perform the work in this Contract. Contractor shall comply with all applicable federal, state, and local laws. Evidence of insurance, licenses, and permits shall be provided to the Contracting Officer and COR before work commences. Work for this contract is required at 3 separate VAPAHCS locations: 3801 Miranda Ave, Palo Alto, CA 94304 795 Willow Road, Menlo Park, CA 94025 4951 Arroyo Road, Livermore, CA 94550 The Government reserves the right to add or remove spaces, requests for change shall be submitted the Contractor for proposal. Acceptable proposals shall be submitted by the COR to the CO as a request for modification to the contract agreement. For this contract services shall be at the convenience of the Government, the standard operating hours or duty hours are the hours between 7:30 AM to 4:30 PM, Monday through Friday, except Federal Holidays, or 40 working hours per week. Service shall be performed within 30 days of the previous year s performance, on or before the date of last inspection & service. CODES and STANDARDS Publications, guidelines, codes, regulations, manuals and local policies listed below form a part of this Contract. Service shall meet the requirements of current code editions published, all manufacturer guidelines, Veteran s Affairs (VA) memorandums, and industry standards, as applicable, and in the case of conflicting standards the most stringent shall apply. ASTM Diesel Fuel standards California CARB Title 13 and 17 OSHA Standard 29 CFR 1910 International Building Code (IBC) NFPA 101 Life Safety Code NFPA 99 Health Care Facilities Code Federal Energy Policy…